3. Director I

Function of Position – Responsible for directing, planning, and organizing a major staff organization with multi-group functions.

Duties and Responsibilities – Directs the overall operations of a staff function within the general company objectives; develops and recommends plans and programs, and implements; assigns personnel and provides evaluation of results. Prepares resources estimates and complies with overall budget limitations. Interprets and recommends corporate policies and procedures; develops and implements policies and procedures within corporate guidelines. Serves as advisor to executive management on matters within area of responsibility; serves as member of corporate committees.

Knowledge/Skill Requirements – BS degree and fifteen (15) years minimum related experience, or MS degree and thirteen (13) years minimum related experience or Ph.D. and nine (9) years minimum of related experience. Requires demonstrated leadership skills as evidenced by prior supervisory experience. Must be able to effectively communicate with others.

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14. Supervisor Jr.

Function of Position – To provide supervisory guidance for an administrative support function. May perform some of the more complex work components, but these are secondary to the supervisory responsibilities.

Duties and Responsibilities – Serves as focal point for work requests of the group; determines best method of accomplishment and makes appropriate work assignments; performs complex assignments related to the function. Controls and reviews work in progress to ensure accuracy and completeness. Ensures that recurring work requests and schedules are based on established guidelines and procedures; non-routine activities are coordinated closely with supervision for guidance. Assists employees with problem resolution; counsels, commands, or recommends reprimands as appropriate. Conducts performance evaluation interviews. Ensures compliance with company rules and regulations. Performs any other related duties as may be required to meet objectives of the group; provides training; maintains records.

Knowledge/Skill Requirements – Minimum of two (2) years college or vocational training related to function, plus eight (8) years direct experience, or any equivalent combination of education/experience for a total of ten (10) years. Additional qualifications required are demonstrated leadership ability and good oral and written communication skills.

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15. Administrative Specialist

Function of Position – Responsible for planning, organizing, leading, and controlling the allocated resources of an administrative or technical support unit with significant impact upon operations of a large group or the Company in total.

Duties and Responsibilities – Coaches the overall working units in area of responsibility, develops and implements plans, determines personnel requirements, evaluates results, provides employee counseling, and complies with EEO/AA programs. Makes personnel-related recommendations. Prepares resource estimates and complies with budget limitations. Interprets, adapts, and recommends policies and procedures; develops, coordinates, and implements policies and procedures for area of responsibility. Implements quality, safety, and housekeeping standards.

Knowledge/Skill Requirements – BS degree and fourteen (14) years minimum related experience, or MS degree and twelve (12) years minimum related experience or Ph.D. and eight (8) years minimum of related experience. Requires demonstrated leadership skills as evidenced by prior coaching experience. Must be able to effectively communicate with others.

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16. Administrative Professional Sr.

Function of Position – Plans and conducts a portion of a major business activity involving routine operations as well as complicated special projects.

Duties and Responsibilities – Directs company business activity in area of expertise; prepares plans and budgets for specific business operations; develops long-term plans for special projects. Conducts or directs special projects in area of expertise, and prepares original, creative reports to management. Evaluates policies and procedures and recommends improvements. Represents department in meetings related to special business area. Advises management of the impact of business actions on area of expertise. Assists executives in development of plans and projects, and confers with department heads regarding business activity.

Knowledge/Skill Requirements – BA or BS degree in the appropriate discipline plus ten (10) years minimum of progressive and relevant experience. Additional relevant education may be substituted for progressive experience.

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17. Administrative Professional Mid

Function of Position – Performs a broad level of assignments in an administrative function and is responsible for a portion of the administrative functions of a support organization.

Duties and Responsibilities – Performs independent, professional, non-routine assignments within areas of responsibility, as assigned. Responsible for a portion of a business activity, conducting routine work independently and in some cases instructing lower-level assistants. Conducts independent interviews and data analysis regarding moderately complex issues or procedures, and prepares reports to supervision or management regarding evaluations and recommendation. Evaluates business systems to determine effectiveness of procedures and recommends improvements. Prepares and conducts briefings or presentations as required. Serves as department representative on special assignments involving area of expertise.

Knowledge/Skill Requirements – BA or BS degree in the appropriate discipline plus three (3) years minimum of appropriate and progressive experience; additional relevant education may be substituted for progressive experience.

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18. Administrative Professional Jr.

Function of Position – Responsible for a limited portion of the administrative and routine functions of a support organization.

Duties and Responsibilities – Examines and verifies information contained in reports, records, and other documentation. Maintains records, reports, and correspondence as required. Performs records and literature searches for others. Performs routine posting of data to records as required. Prepares reports in accordance with prescribed styles and formats, gathering and analyzing data as may be required. Assists in preparation of presentations, reports, and briefings.

Knowledge/Skill Requirements – BA or BS degree in the appropriate discipline.

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19. Administrative Associate Sr.

Function of Position – Performs a broad level of complex administrative functions and serves as a specialist in a technical area. Interfaces between Jacobs, other contractors, and clients, as required.

Duties and Responsibilities – Performs independent, non-routine assignments within areas of responsibility. Conducts a significant portion of a business operation as a specialist in the area, operating with considerable latitude for non-reviewed action or decision. May develop and revise integration of test or support schedules compatible with Company and the clients’ priorities. Conducts interviews and analyzes data regarding complex issues and business systems; prepares detailed management report on the subject. May provide and develop test and support schedules.Determines effectiveness of complex business systems and recommends improvements. Prepares and conducts briefings or presentations, as required, in areas of specialty. Advises management on business activities in area of expertise and serves as company representative. Works on special assignments, coordinates actions to correct problems, and documents subsequent to procedures.

Knowledge/Skill Requirements – Requires two (2) years of college with courses in business administration, industrial management, or appropriate discipline with eight (8) years minimum of progressive and relevant experience. Additional relevant education may be substituted for progressive experience. Requires good oral and written communication skills, and analytical capability.

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20. Administrative Associate Mid

Function of Position – Provides non-routine administrative assignments of substantial variety and complexity. Serves as organizational authority in areas of administrative responsibility.

Duties and Responsibilities – Develops, recommends, and implements timely completion of functions to satisfy contract requirements which may include scheduling of material, man-hours, or information services. Close liaison is established and maintained with internal organizations, external firms or agencies, and/or the Air Force. Determines, maintains, and revises priorities for others to accomplish objectives or function. Prepares a variety of informal and formal correspondences for both internal and external dissemination. Work produced represents considerable originality and/or analytical skills within defined areas. Coordinates, complies, and prepares a variety of management related information utilizing extensive contracts with external agencies to interpret and recommend action. Conducts briefings and inspections to assure compliance with prescribed policies and procedures.

Knowledge/Skill Requirements – Requires two (2) years of college with courses in business administration, industrial management, or appropriate discipline, and four (4) years minimum progressive experience, or any equivalent combination of relevant education and experience. Additional relevant education may be substituted for progressive experience. Oral and written communication skills commensurate with the position are required along with comprehensive knowledge of company policies and procedures and work flow processes.

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21. Administrative Associate Jr.

Function of Position – Provides administrative assistance for a clearly defined area of specialty.

Duties and Responsibilities – Coordinates scheduling of material, work, or information services to support timely dissemination; may implement requisition processes as required. Develops and maintains suspense record systems dealing with status of material, equipment, or data, some or all of which may be classified in nature. Prepares listings for area of specialty; may conduct internal audits or periodic inventories, balance budgetary data, or verify data as required. Prepares administrative reports utilizing accessible and available material from a variety of reference sources; researches material as needed. Composes and prepares correspondence, reports, etc., in rough and finished forms using own initiative and in accordance with policies and procedures; prepares a variety of reports, summaries, etc. based upon files, records, logs, etc.; selects relevant information from a variety of sources and incorporates into responses to inquiries of appropriate magnitude. Reports and summaries prepared are non-routine and frequently one-time requests. Responds daily to verbal inquiries regarding status of material or information; provides advisory services for area of specialty; may interface with other contractor or agencies for normal performance of job. Reviews regulations, publications, and directives, initiating appropriate action or referring to appropriate staff member.

Knowledge/Skill Requirements – Requires one (1) year of college with courses in business administration, computer science, or industrial management, and three (3) years minimum progressive experience, or any equivalent combination of relevant education and experience. Incumbent must have good communication skills, both oral and written, and working familiarity with remote terminal equipment.

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22. Secretary Sr.

Function of Position – Performs secretarial and administrative duties for an executive within Jacobs.

Duties and Responsibilities – Arrange and types a variety of materials including technical reports, letters, memoranda, statistical data, and other office correspondence. Composes correspondence for supervisor whenever possible. Takes dictation; transcribes and types correspondence, memoranda, and reports. Prepares and types periodic reports, summaries, replies to inquiries, etc. Schedules appointments; anticipates and prepares material needed for meetings. Screens telephone calls, visitors, incoming correspondence, etc. Direct inquiries to appropriate personnel for response and drafts responses where appropriate. Designs and maintains specialized files. Reviews outgoing materials and correspondence for internal consistency and conformance with established organizational and company procedures. Makes arrangements for domestic and international travel. Interfaces with Jacobs personnel and ensures that information requests are submitted in a timely manner. Performs other related administrative duties.

Knowledge/Skill Requirements – Requires one (1) year of college with courses in business administration, computer science, or industrial management, and three (3) years minimum progressive experience, or any equivalent combination of relevant education and experience. Incumbent must have good communication skills, both oral and written, and working familiarity with remote terminal equipment.

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23. Secretary Jr.

Function of Position – Performs secretarial and clerical duties in support of one individual or an organizational section.

Duties and Responsibilities – Arrange and types a variety of materials including technical reports, letters, memorandum, statistical data, and other office correspondence. Composes and types routine correspondence for supervisor’s approval. Takes dictation (manually or via Dictaphone); transcribes and types correspondence, memoranda, and reports. Gathers, tabulates, or otherwise manipulates data. Types and distributes periodic reports. Coordinates travel arrangements for supervisors and staff members. Responds to routine telephone requests and refers calls and visitors to appropriate staff. Reviews mail and ensures timely staff response. Sets up and maintains files. Assumes supervisor’s administrative duties for office efficiency.

Knowledge/Skill Requirements – Requires a minimum of two (2) years of relevant experience in a secretarial position or through specialized training. For positions requiring typing skills: Typing at the rate of 60 words per minute with no more than eight (8) errors. For positions requiring stenographic skills: Shorthand at the rate of 80 words per minute with a grade of no less than three (3).

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24. Office Assistant

Function of Position – Performs general, routine office assignments, including typing, filing, posting or logging, and sorting and distributing mail.

Duties and Responsibilities – (Note: May not perform all of the following.) Arranges and prepares office and general correspondence, and technical and business reports, etc., using specialized equipment such as typewriter, word processing equipment, etc. Maintains office and general files on a variety of materials. Maintains logs and posts data to records. Prepares routine reports.

Knowledge/Skill Requirements – Performs other related duties: answers phones, procures office supplies, sorts and distributes mail, duplicates material, etc. Requires general clerical skills and familiarity with standard office procedures, equipment, etc. For positions requiring typing skills: ability to type at the rate of 60 words per minute with no more than eight (8) errors.

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25. Operations Assistant

Function of Position – Performs general services in support of the maintenance and administrative operations of the company.

Duties and Responsibilities – Performs general services in support of the maintenance and administrative operations of the company.

Knowledge/Skill Requirements – Performs general services in support of the maintenance and administrative operations of the company.

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26. Programmer/Systems Analyst Specialist

Function of Position – To provide technical solutions for advanced problems in the computer applications field.

Duties and Responsibilities – Provides technical consultation and direction in the development and application of advanced theories, concepts, principles, and processes for utilization of computer system. Conceives, plans, and conducts investigations for areas in which precedents are lacking. Advises management on policies, procedures, and standards as they relate to complex computer systems in order to improve operations and advance capabilities.

Knowledge/Skill Requirements – BS degree in a related computer, scientific, or engineering discipline and fourteen (14) years minimum of progressive experience, or an MS degree in a related computer, scientific or engineering discipline and twelve (12) years minimum of progressive experience, or a Ph.D. degree in a related computer, scientific or engineering discipline and nine (9) years minimum of progressive experience. Requires demonstrated and recognized technical expertise in specialty area of computer system applications.

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27. Programmer/Systems Analyst Sr.

Function of Position – To provide engineering computer system designs for advanced systems.

Duties and Responsibilities – Develops, modifies, and maintains complex engineering computer programs. Performs requirements analyses, derives mathematical descriptions, develops appropriate computational algorithms, and provides design specifications for computer programs. Develops operational procedures for computer systems. Interprets and analyzes processing anomalies for computer systems and takes corrective action. Prepares and critiques technical reports and memoranda. Assists management in defining computer system requirements and in system acquisitions. Represents the organization in technical liaison with external organizations.

Knowledge/Skill Requirements – BS degree in a related computer, scientific, or engineering discipline and eight (8) years minimum of progressive experience, or an MS degree in a related computer, scientific or engineering discipline and seven (7) years minimum of progressive experience, or a Ph.D. degree in a related computer, scientific or engineering discipline and two (2) years minimum of progressive experience.

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28. Programmer/Systems Analyst Mid

Function of Position – To develop and maintain complex engineering computer programs.

Duties and Responsibilities – Performs coding, testing, installation, and maintenance of engineering computer programs having features including multiplicity of function, critical constraints, and elaborate input/output. Develops computer program documentation and operational procedures. Prepares project resource estimates, schedules, and cost analyses. Provides diagnostic support to correct processing anomalies in complex computer programs. Assists in the preparation of specifications and other activities requiring knowledge of programming principles and techniques. Interprets requirements and performs analyses to ensure that objectives are met. Assists in the training of less experienced personnel.

Knowledge/Skill Requirements – BS degree in a related computer, scientific, or engineering discipline and three (3) years minimum of progressive, relevant experience, or an MS degree in a related computer, scientific or engineering discipline and two (2) years minimum of progressive experience, or a Ph.D. degree in a related computer, scientific or engineering discipline.

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29. Programmer/Systems Analyst Jr.

Function of Position – To modify and write routine engineering computer programs using established techniques, standards, and procedures.

Duties and Responsibilities – Codes, tests, and maintains computer programs using established techniques and procedures. Assists in the development of computer program documentation and operational procedures.

Knowledge/Skill Requirements – BS degree in a related computer, scientific, or engineering discipline.

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